Nominations for Board of Directors 2011  click here.

Elections for White Horse Park Community Association

I have written and copied information from White Horse Declarations and By-Laws about our elections to make it easier to understand.

Elections: Three positions are opening this year.  Phil Rensch (President) and Barbara Price (Treasurer) are the only two who will remain on the board.  The terms of Tootie Donaldson (Secretary), Willie Goheen (Vice President) and Bunnie Jenkins (Board Member) expire this year.

White Horse Park will have three (3) vacancies on the Board of Directors for this upcoming election. 

Who can be elected?

A nominee shall be at least twenty-one (21) years of age and must be a member of the association in good standing.  A member of the association is an owner. "Owner" means any person, or persons, who hold fee simple title to any campsite.

How to get nominated:

Any member in good standing may file a nomination, in writing, with the Board of Directors Secretary at least 45 days prior to the annual meeting, or mail or email the office with a nomination by 12 May 2011.  The office will forward it to the Secretary.

*** There are 3 vacancies for this election***

How to Vote:

 Every member shall be entitled to vote either in person or by absentee ballot.  The absentee ballot shall be used for the purpose of casting a vote at the annual meeting (25 June 2011).

Election of Directors shall be by majority vote, in person or by absentee ballot, at the annual meeting of members (Sat, 25 June 2011).

If more than one position is being voted on, the person(s) receiving the largest number of votes shall be elected to the vacancy(s) that occur in any given year and shall serve for three (3) years.

Election of the officers shall take place at the first meeting of the Board following each annual meeting of the members.  The Board shall elect the officers of the Association annually and each shall hold office for one (1) year unless he or she shall resigns sooner, or shall be removed, or otherwise disqualified to serve.

No later than 12 May 2011, I would like to see the nominations in to the Secretary of the Board.  This way I can get all the nominees profiles out to all the owners in time for the election results 25 June 2011.

Positions on the Board of Directors and their responsibilities:

President:

• Presides over the meetings of the Board
• Shall see that orders and resolutions of the Board are carried out
• Must have 1 year experience as a Board member to be nominated to President
• Shall sign all contracts, leases, mortgages, deeds and other written obligations of the
• Association
• Shall have all of the general powers and duties, which are vested in the office of a non-profit corporation

Vice President: 

• Shall take the place of the president and perform his/her duties whenever the President shall be absent or unable to act.
• Perform such other duties as shall, from time to time, be assigned to him/her by the Board

Secretary:

• Shall keep the minutes of all meetings and proceedings of the Board and of the members
• Shall have charge of the books and such other papers as the Board may direct
• Shall perform or cause to be performed, all duties incidental to the office of secretary including counting the votes at meetings of the Board.
• Shall serve notice of the meetings of the Board and of the members
• Keep appropriate current records showing members of the Association together with addresses
• Keep the corporate seal of the Association and affix it to all papers requiring the seal
• In the secretaries absent the President shall designate a person(s) to count such votes, or cause such votes to be counted.

Treasurer: 

• Financial officer of the Association and shall keep by assignment of responsibility, a complete set of books showing the financial condition of the Association;
• Have charge and custody of and be responsible for all funds of the Association
• Perform such other duties as shall, from time to time, be assigned to him/her by the Board

Board Member:

• Sits on all meetings,
• Has a vote on the Board
• Perform such other duties as shall, from time to time, be assigned to him/her by the Board

Board of Director Meetings

• Held the 3^rd Sat of every month at White Horse Park except annual owners meeting held 4^th Sat in June
• No meetings in Nov/Dec/Jan

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